Professional services automation for teams that bill for expertise: plan delivery, schedule people, track hours, watch margins, and send the invoice from one platform.
No credit card required. Free forever plan available
PSA exists to answer three questions: is the engagement on schedule, is it on budget, and is everyone billing enough of their week. Worklenz answers all three from the same data your team creates just by working.
Set the budget when the engagement starts. As consultants log time, actual cost accumulates against it in real time. When a project drifts toward its budget ceiling, you find out from a dashboard, not from the write-off at the end of the quarter.
The resource scheduler shows every consultant's commitments across all engagements. Utilization reports show who is under 60% billable and who is heading for burnout, so staffing decisions stop being guesses.
Agencies
Projects delivered
Billable hours captured
See what our customers have to say about their experience with Worklenz.
We are working with Trello until we have discovered Worklenz. The boards is better than Trello bzz you can view % of tasks completed and also the roadmap is more attractive than others. We are waiting the new features that make possible importer boards and projects from other platforms to migrate and centralize all project's information in one site.
Product Manager (EdTech) and Agile Coach at The Bridge
Amaizing product which is very simple and easy to use. Worklenz has revolutionized our workflow. With its user-friendly interface and powerful features, task management is a breeze. Time tracking, insightful analytics, and seamless integrations make it a must-have for any team serious about productivity. Highly recommended!
Founder & Leadership at Loons Lab
This is an excellent product. We practically experienced how productivity can increase after fully integrating this with our daily task schedule
Senior Lecturer at Sabaragamuwa University, Sri Lanka
We are working with Trello until we have discovered Worklenz. The boards is better than Trello bzz you can view % of tasks completed and also the roadmap is more attractive than others. We are waiting the new features that make possible importer boards and projects from other platforms to migrate and centralize all project's information in one site.
Product Manager (EdTech) and Agile Coach at The Bridge
Amaizing product which is very simple and easy to use. Worklenz has revolutionized our workflow. With its user-friendly interface and powerful features, task management is a breeze. Time tracking, insightful analytics, and seamless integrations make it a must-have for any team serious about productivity. Highly recommended!
Founder & Leadership at Loons Lab
This is an excellent product. We practically experienced how productivity can increase after fully integrating this with our daily task schedule
Senior Lecturer at Sabaragamuwa University, Sri Lanka
Delivery, time, money, and reporting share one database, so the numbers always agree.
Timers on tasks and weekly timesheets for the team. Approved hours flow straight into project actuals and invoices.
Fee, cost, and margin per engagement while it runs. Fixed-fee or time-and-materials, you see the same truth either way.
One calendar for the whole practice. Book people onto engagements based on skills and actual availability, not memory.
Utilization, delivery status, and profitability rolled up across every active engagement, ready for the partner meeting.
Book consultants onto engagements and see bench time before it happens.
Generate invoices from approved billable time. Track what has been paid.
Deliverables and working files stored on the engagement, not in email.
Standardize engagement structures so every project starts from your methodology.
Discovery, delivery, handover. Track engagements by stage across the practice.
One email with everything that changed across your engagements yesterday.
PSA stands for professional services automation. A PSA tool manages the business of selling time and expertise: scoping engagements, scheduling the people who deliver them, capturing the hours they work, comparing cost against fee, and turning the result into an invoice. It is the operational backbone for consultancies, agencies, IT services firms, and any business where people's time is the product.
The PSA market splits into two camps. Enterprise platforms like Kantata, Certinia, and ConnectWise use custom pricing and typically need weeks or months of implementation. Self-serve tools like BigTime ($20 per user per month), Rocketlane ($19), and Scoro ($19.90) are lighter but still meter every seat.
Worklenz sits in a third position: the core PSA loop, delivery, resourcing, time, budgets, and billing, in an open-source platform that a small firm can adopt in an afternoon at zero cost.
The usual trigger is scale. At five people you can staff projects from memory and bill from a spreadsheet. Somewhere around ten to fifteen, double-bookings appear, unbilled hours leak, and nobody can say which engagements actually made money. A PSA tool fixes this by making one system record the plan, the hours, and the money.
The common mistake is buying more PSA than you need. MSP-focused suites like ConnectWise and HaloPSA are built around ticketing and contracts that professional services firms rarely use. Enterprise platforms assume a dedicated ops team. If your firm mainly needs delivery, resourcing, time, and billing to talk to each other, a lighter platform does the job without the implementation project.
Worklenz covers the delivery side of PSA end to end: project planning with templates and phases, resource scheduling with utilization tracking, one-click time capture, budget versus actual per engagement, and native invoicing. A client portal gives customers live delivery visibility, which most PSA tools treat as an add-on.
It is open source under AGPL-3.0, so firms with data residency or confidentiality requirements can self-host with Docker on their own infrastructure. CRM is on the roadmap; today, firms that need pipeline management typically pair Worklenz with their existing CRM.
Where Worklenz fits against the PSA platforms most services firms shortlist.
| Worklenz | Kantata / BigTime / ConnectWise | |
|---|---|---|
| Pricing | Free plan; flat-rate paid plans from $69/mo | $20+ per user per month or custom enterprise quotes |
| Implementation | Self-serve, same-day setup | Days to months, often with consultants |
| Time & timesheets | Included | Included |
| Resource scheduling & utilization | Included | Included, core strength of enterprise tools |
| Invoicing | Included | Included or via accounting integration |
| Client portal | Included | Add-on or absent |
| Open source / self-host | AGPL-3.0, Docker | Proprietary, cloud only |
Competitor positioning based on published information, mid-2026. Enterprise pricing requires vendor quotes.
Common questions about Worklenz as a PSA tool
It runs the operations of a services business: planning client engagements, scheduling the people who deliver them, capturing worked hours, tracking budget against actuals, and generating invoices. The value is that all five steps share one database instead of five disconnected tools.
It covers the delivery core: projects, resourcing, utilization, time, budgets, invoicing, and client visibility. It does not yet include CRM or sales pipeline management (both on the roadmap), so firms usually keep their existing CRM alongside it.
The free cloud plan supports unlimited users and 3 active projects. Flat-rate plans are $69/month (15 users included) and $99/month (25 users). Comparable PSA tools run $20+ per user per month, and enterprise platforms like Kantata quote custom pricing that typically lands far higher.
Yes. Set a budget per project and track actual hours and costs against it. For time-and-materials work, invoices are generated from logged billable hours; for fixed-fee work, the budget view shows margin as delivery cost accumulates.
Partly. MSPs that need ticketing, RMM integrations, and contract billing are better served by MSP-specific suites like ConnectWise or HaloPSA. Worklenz fits project-based services: consulting, development, design, engineering, and implementation work.
Yes. Worklenz is open source (AGPL-3.0) and deploys with Docker. The Community edition is free with unlimited users; self-hosted Business and Enterprise plans add SSO, custom branding, backups, and support with no per-user fees.
Join 11,000+ agencies for tracking time, managing budgets, and delivering profitable projects -
all in one free, open-source platform.
Start for Free
