Projects, billable hours, budgets, invoices, and client updates in one platform. Worklenz replaces the spreadsheet where your agency's margins currently hide.
No credit card required. Free forever plan available
A PM tool for tasks, a tracker for hours, a spreadsheet for budgets, an inbox for client updates. Worklenz was built so the whole client workflow lives in one system that agrees with itself.
Every logged hour lands against a project budget in real time. You see burn rate and margin per client while there is still time to renegotiate scope, not three weeks after the invoice went out.
Clients get a portal with live progress on their projects, separate from your internal workspace. Meanwhile the utilization view shows who on your team is overbooked and who can take the next brief.
Agencies
Projects delivered
Billable hours captured
See what our customers have to say about their experience with Worklenz.
We are working with Trello until we have discovered Worklenz. The boards is better than Trello bzz you can view % of tasks completed and also the roadmap is more attractive than others. We are waiting the new features that make possible importer boards and projects from other platforms to migrate and centralize all project's information in one site.
Product Manager (EdTech) and Agile Coach at The Bridge
Amaizing product which is very simple and easy to use. Worklenz has revolutionized our workflow. With its user-friendly interface and powerful features, task management is a breeze. Time tracking, insightful analytics, and seamless integrations make it a must-have for any team serious about productivity. Highly recommended!
Founder & Leadership at Loons Lab
This is an excellent product. We practically experienced how productivity can increase after fully integrating this with our daily task schedule
Senior Lecturer at Sabaragamuwa University, Sri Lanka
We are working with Trello until we have discovered Worklenz. The boards is better than Trello bzz you can view % of tasks completed and also the roadmap is more attractive than others. We are waiting the new features that make possible importer boards and projects from other platforms to migrate and centralize all project's information in one site.
Product Manager (EdTech) and Agile Coach at The Bridge
Amaizing product which is very simple and easy to use. Worklenz has revolutionized our workflow. With its user-friendly interface and powerful features, task management is a breeze. Time tracking, insightful analytics, and seamless integrations make it a must-have for any team serious about productivity. Highly recommended!
Founder & Leadership at Loons Lab
This is an excellent product. We practically experienced how productivity can increase after fully integrating this with our daily task schedule
Senior Lecturer at Sabaragamuwa University, Sri Lanka
From the first brief to the paid invoice, each step feeds the next automatically.
One click starts the timer on any task. Hours are tagged billable or non-billable as they land, so month-end billing is a review, not an archaeology dig.
Revenue, cost, and margin per client on one dashboard. Spot the retainer that quietly became unprofitable and fix it at renewal.
See your whole team's capacity across every client at once. Assign the next campaign to people who actually have room for it.
Progress, hours, and profitability per client, ready for Monday's leadership meeting without anyone assembling a deck from four exports.
Plan bookings weeks ahead and spot capacity gaps before they hit deadlines.
Generate and track client invoices from logged time and project budgets.
Briefs, assets, and deliverables attached to the project they belong to.
Turn your best-run campaign into a template and reuse it for every similar brief.
Discovery, production, review, launch. Clients see exactly which stage they are in.
A morning summary of what moved across all client work, without opening ten boards.
Agency management software runs the operational side of an agency in one system: project delivery, time tracking, resource booking, budgets, billing, and client communication. The point is that these are not separate problems. An agency's margin is the gap between the hours it sells and the hours it spends, and you can only see that gap when delivery data and financial data live together.
The established players in this category, such as Productive, Scoro, and Function Point, are capable platforms priced per seat. Productive starts at $12 per user per month and reaches $29 for the tier most agencies actually need. Scoro starts around $19.90. For a 20-person agency that is roughly $5,000 to $7,000 a year before onboarding.
Worklenz covers the same core loop, projects to hours to budgets to invoices to client portal, with a free cloud plan for unlimited users and an open-source edition you can host yourself.
The test is whether the tool closes the loop. Time tracked on a task should count against that project's budget without an export. The budget should feed the invoice. The client should see progress without a PM writing an update. If any of those steps requires a spreadsheet, you have bought a task tool, not an agency platform.
Data ownership matters more for agencies than most businesses, because client work often sits under NDAs and GDPR obligations. Worklenz is AGPL-3.0 licensed, so agencies with strict confidentiality requirements can self-host the entire platform with Docker and keep client data on their own infrastructure.
A typical setup: one project per client engagement, phases for campaign stages, templates for repeatable work like website builds or monthly retainers. The team logs time from the task they are working on. Account leads watch budget burn on the finance dashboard, and clients follow progress in the portal instead of asking for it.
Imperius Agency, a Worklenz customer featured in our case studies, consolidated project tracking and client reporting that previously spanned separate tools. The pattern repeats across marketing, development, and design agencies: fewer tools, one source of truth for hours and margins.
How Worklenz compares with the per-seat agency management tools most agencies evaluate.
| Worklenz | Productive / Scoro / Function Point | |
|---|---|---|
| Entry price (20 people) | Free plan; Business $99/mo flat for 25 users | $240-$600+/mo at $12-$30 per user |
| Time tracking & timesheets | Included | Included |
| Budgets & profitability | Included | Included, often mid-tier and up |
| Invoicing | Included | Included or via accounting integration |
| Client portal | Included | Varies; often limited client seats |
| Open source / self-host | AGPL-3.0, self-host with Docker | Proprietary, cloud only |
Competitor pricing from published pricing pages, mid-2026. Verify current rates before purchasing.
Common questions from agencies evaluating Worklenz
Typically a stack of four or five tools: a project tracker, a time tracker, a budgeting spreadsheet, an invoicing tool, and email threads for client updates. Worklenz combines those into one platform so hours, budgets, and client communication reference the same data.
The free cloud plan supports unlimited users with up to 3 active projects. Paid cloud plans are $9.99 or $14.99 per user per month for small teams, or flat-rate yearly plans: Pro at $69 per month including 15 users, Business at $99 per month including 25. Self-hosting the Community edition is free with unlimited users.
No. The client portal is a separate view that shows clients their project status, tasks, and milestones. Internal comments, other clients' work, and team data stay in your workspace.
Yes. Hours are marked billable or non-billable as they are logged, and reports split them per project, client, and team member. Invoices pull from billable time directly.
Yes. Worklenz is open source under AGPL-3.0 and self-hostable with Docker. The Community edition is free; self-hosted Business ($99/mo) and Enterprise ($499/mo) plans add SSO, custom branding, backups, and support. No per-user fees on self-hosted plans.
The workflow coverage is similar: projects, time, budgets, invoicing, and reporting. The differences are pricing model (flat or free versus per seat) and openness (Worklenz is open source and self-hostable, Productive and Scoro are proprietary cloud products). Larger agencies with complex sales pipelines may still prefer Scoro's CRM depth; Worklenz has CRM on its roadmap.
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