Worklenz vs Teamwork: PSA Comparison for Agencies
Teamwork.com is project management for client services, with billable time from its Basics plan and capacity planning, retainers and invoicing from Accelerate. Worklenz is a PSA for agencies and service firms (projects, time tracking, resourcing, client portal, project finance and invoicing) at about half the per-user price of Teamwork Accelerate, with no seat minimum and an open source edition you can self-host.
Competitor prices and plan details were checked on Teamwork.com’s pricing page on 11 November 2026. Worklenz prices are from the Worklenz pricing page. Prices change, so check both before you decide.
Worklenz vs Teamwork at a glance
| Worklenz | Teamwork | |
|---|---|---|
| Built for | Agencies and service firms that sell time | Client services and agencies |
| Starting price | Free plan; Pro $8, Business $12 per active user/mo ($6 / $10 billed yearly) | Free (up to 5 users, 5 projects); Basics $9.99/user/mo annual (3-seat minimum) |
| Seat minimum | None | Basics 3, Accelerate 5 |
| Free plan | Yes | Yes (5 users, 5 projects) |
| Free trial | Pro and Business, no card | 14 days, no card |
| Time tracking and timesheets | Pro and up | See note below |
| Resource scheduling and workload | Workload on Pro; full scheduler on Business | See note below |
| Client portal | Business | Check vendor |
| Invoicing | Business (create, send, mark paid, record payment) | From Accelerate |
| Open source / self-host | Yes: AGPL-3.0, free Community edition | No |
How Teamwork packages it: Billable time starts on Basics. Capacity planning, retainers and invoicing from logged time need Accelerate ($24.99/user/mo annual, 5-seat minimum). Resource planning by role or skill and profitability are on Optimize (quote only).
What 10 and 25 people pay per year
To compare like for like, this uses Worklenz Business, the plan with the client portal, invoicing and project finance, against the Teamwork tier closest to it.
| Team size | Worklenz Business, billed yearly | Teamwork |
|---|---|---|
| 10 people | $1,200 ($1,440 monthly) | $2,998.80 (Accelerate, $24.99 annual) |
| 25 people | $3,000 ($3,600 monthly) | $7,497 (Accelerate, $24.99 annual) |
Accelerate is the first Teamwork tier with capacity planning, retainers and invoicing from logged time, the closest match to Worklenz Business. Teams that only need time tracking, timesheets and the workload view can use Worklenz Pro at $6 per user per month billed yearly.
Where Teamwork is stronger
- A free plan for up to 5 users and 5 projects, useful for very small teams.
- Retainer management on Accelerate, for agencies that run ongoing retainers.
- Resource planning by role or skill and profitability on Optimize, for larger agencies.
Where Worklenz is stronger
- One system from project to invoice. Tasks, time tracking, the workload view and scheduler, project budgets and rate cards, the client portal and invoices all share the same data. No stitching a PM tool to a time tracker, a scheduler and a billing tool.
- Price and no seat minimum. Worklenz Business is $12 per active user per month ($10 billed yearly), and you pay only for active users.
- Open source you can own. Worklenz is AGPL-3.0. You can self-host the free Community edition on your own servers, keep client data in-house, and avoid lock-in. Teamwork is closed, vendor-hosted software.
- Client portal with requests. Clients log in, raise requests with a status history, follow progress, and chat and comment with your team.
- Imports from Asana, Trello, Jira, ClickUp, Monday and CSV, plus iOS and Android apps.
Where Worklenz falls short
Honest gaps, so you can rule Worklenz in or out quickly:
- No timesheet approval workflow yet.
- No online card payments on invoices. You record payments manually.
- No CRM. Worklenz sits alongside the CRM you already use.
- A smaller integration ecosystem than older commercial PSAs. Today it covers Slack (Business), Google and Apple sign-in, and GitHub.
Switching from Teamwork to Worklenz
- Start a free trial of Business. It needs no credit card, and it unlocks the client portal, invoicing and project finance so you can test the whole loop.
- Bring your projects over. Worklenz imports from CSV, so the usual route is to export your projects and tasks from Teamwork as a spreadsheet (check Teamwork’s export options) and import them. Rebuild your delivery process as project templates while you’re at it.
- Set up rates and budgets. Add your organisation rate card, per-project member rates and project budgets so costs and billable value build up from the first time log.
- Invite clients to the portal once a project is running, so requests and status questions move out of email.
- Run both tools for one billing cycle, then compare the invoice totals before you switch off Teamwork.
Moving a larger team? Book a demo and we’ll walk through the migration with you.
Which should you choose?
Choose Teamwork if you rely on retainer management or resource planning by role and skill, or you’re a team of five or fewer that fits Teamwork’s free plan.
Choose Worklenz if you’re an agency or service firm of 5 to 100 people that wants projects, time, resourcing, a client portal and invoicing in one system, at a lower per-user price, with the option to self-host.
See how other teams run on Worklenz: Imperius Agency, Longwapps, Nanosoft Fintech and WTV.
Frequently asked questions
Is Worklenz cheaper than Teamwork?
Worklenz Business costs $12 per active user per month, or $10 billed yearly, with no seat minimum: $1,200 a year for 10 people on yearly billing. See the table above for the Teamwork figures, and check both pricing pages for current prices.
Which Teamwork plan includes invoicing?
Invoicing from logged time starts on Teamwork Accelerate, $24.99 per user per month billed annually with a 5-seat minimum (Teamwork pricing page, November 2026). In Worklenz, invoicing is on the Business plan.
Can I self-host Worklenz?
Yes. The Worklenz Community edition is open source under AGPL-3.0 and free to self-host with unlimited users. Self-hosted Business adds priority support, SSO, custom branding and backup and restore; contact sales for pricing.
Does Worklenz have a free trial?
Yes. Pro and Business both have a free trial, and you don’t need a credit card to start it.