Worklenz vs Runn: Which Is Better for Teams in 2026?
Worklenz vs Runn is a comparison between a project management tool and a dedicated real-time resource planning platform. Runn is purpose-built for capacity planning and forecasting - genuinely deep in that one area - while Worklenz combines resourcing with full project and task management.
Quick Comparison: Worklenz vs Runn
| Feature | Worklenz | Runn |
|---|---|---|
| Pricing | Free (up to 3 projects); from $9.99/user/mo | Free (≤5 people); Starter $10/person/mo; Professional $14/person/mo |
| Core focus | Project & task management + resourcing | Real-time resource planning and forecasting |
| Open Source | ✅ Yes (AGPL-3.0) | ❌ No |
| Self-Hosting | ✅ Yes | ❌ Cloud-only |
| Task/Project Boards | ✅ Full project management | ⚠️ Limited, secondary to planning |
| Resource Forecasting | ⚠️ Standard utilization views | ✅ Real-time, detailed forecasting |
| Best For | Teams wanting PM + resourcing in one tool | Teams wanting dedicated, real-time capacity forecasting |
Pricing Deep Dive
Runn’s pricing is per person managed: free for 5 or fewer, Starter at $10/person/month, Professional at $14/person/month, with plans starting at 20 resource seats and volume discounts above 100. That entry point ($10-14/person/month at minimum 20 seats) makes it a meaningful commitment even before reaching Worklenz’s pricing tiers.
Worklenz pricing:
- Cloud: Free plan - unlimited users, up to 3 active projects; Pro Small Teams from $9.99/user/month, Business Small Teams $14.99/user/month
- Self-hosted: Community edition free (unlimited users); Business ($99/mo) and Enterprise ($499/mo)
Runn’s pricing reflects its specialization - if you mainly need capacity forecasting rather than full project management, that premium may be worth it.
Feature-by-Feature Breakdown
Real-Time Resource Forecasting
Runn is purpose-built for this: real-time capacity planning, scenario forecasting, and utilization tracking with a visual timeline - genuinely strong for resource-intensive businesses.
Worklenz provides solid team utilization views, sufficient for most agencies but less specialized than Runn’s dedicated forecasting depth.
Winner: Runn, for teams whose primary need is deep, real-time resource forecasting.
Task & Project Management
Runn’s task/project features are limited - it’s not designed as a full project management tool.
Worklenz provides complete project management: boards, lists, subtasks, Gantt views.
Winner: Worklenz, for teams needing one tool to manage both tasks and resources.
Minimum Commitment
Runn requires a minimum of 20 resource seats on paid plans - a real barrier for very small teams.
Worklenz has no minimum seat requirement and a free plan with unlimited users.
Winner: Worklenz, for small teams or those without 20+ people to manage.
Self-Hosting & Data Control
Runn is cloud-only.
Worklenz is open source (AGPL-3.0) and self-hostable for free.
Winner: Worklenz.
Who Should Choose Worklenz?
- Teams wanting project management and resourcing combined in one tool
- Small teams without 20+ people to manage
- Teams wanting open-source self-hosting
Who Should Choose Runn?
- Teams with 20+ people whose primary need is deep, real-time resource forecasting
- Organizations running Runn alongside a separate PM tool
- Resource-intensive businesses wanting scenario planning capabilities
Frequently Asked Questions
Does Runn require a minimum number of users?
Yes - paid plans start at 20 resource seats, which is a real consideration for smaller teams.
Is Runn a full project management tool?
Not really - its task/project features are limited; it’s primarily a resource planning and forecasting platform, often paired with a separate PM tool.
Does Worklenz offer forecasting as advanced as Runn’s?
Worklenz covers standard team utilization needs, but Runn’s real-time, scenario-based forecasting goes deeper for specialized resource planning use cases.
Can I self-host Runn?
No - it’s cloud-only. Worklenz offers a free, open-source self-hosted Community edition.
Final Verdict
If your team has 20+ people and resource forecasting is your primary, specialized need, Runn’s depth in real-time capacity planning is hard to match. If you want project management and resourcing combined in a single, more accessible tool without a minimum seat requirement, Worklenz is the more practical all-in-one choice.