Worklenz vs Rocketlane: PSA Comparison for Service Teams

Rocketlane is a PSA built around customer onboarding and client-facing delivery, with its client portal on every plan and resource planning, budgeting and invoicing from Premium. Worklenz covers the delivery loop for agencies and service firms (projects, time tracking, resourcing, client portal, project finance and invoicing) for a fraction of Rocketlane Premium’s per-user price, with no seat minimum and an open source edition you can self-host.

Competitor prices and plan details were checked on Rocketlane’s pricing page on 11 November 2026. Worklenz prices are from the Worklenz pricing page. Prices change, so check both before you decide.

Worklenz vs Rocketlane at a glance

	Worklenz	Rocketlane
Built for	Agencies and service firms that sell time	Customer onboarding and enterprise PSA
Starting price	Free plan; Pro $8, Business $12 per active user/mo ($6 / $10 billed yearly)	From $49/user/mo (Standard, billed annually; 5-seat minimum)
Seat minimum	None	5 seats
Free plan	Yes	No
Free trial	Pro and Business, no card	Check vendor
Time tracking and timesheets	Pro and up	See note below
Resource scheduling and workload	Workload on Pro; full scheduler on Business	See note below
Client portal	Business	Yes (from Standard)
Invoicing	Business (create, send, mark paid, record payment)	From Premium
Open source / self-host	Yes: AGPL-3.0, free Community edition	No

How Rocketlane packages it: Standard includes the client portal, time tracking and timesheets. Resource planning, budgeting, rate cards, profitability and invoicing start on Premium ($69/user/mo billed annually). Enterprise is custom. No monthly price is shown.

What 10 and 25 people pay per year

To compare like for like, this uses Worklenz Business, the plan with the client portal, invoicing and project finance, against the Rocketlane tier closest to it.

Team size	Worklenz Business, billed yearly	Rocketlane
10 people	$1,200 ($1,440 monthly)	$8,280 (Premium, $69 annual)
25 people	$3,000 ($3,600 monthly)	$20,700 (Premium, $69 annual)

Premium is the first Rocketlane tier with resource planning, budgeting, rate cards and invoicing, the closest match to Worklenz Business. Standard ($49) would cost $5,880 a year for 10 people and $14,700 for 25. Teams that only need time tracking, timesheets and the workload view can use Worklenz Pro at $6 per user per month billed yearly.

Where Rocketlane is stronger

• Customer onboarding. Rocketlane is built around client-facing implementation and onboarding projects, with the client portal on every plan.
• AI add-ons (such as AI Fills, sold separately) and agent plans for teams that want automation inside delivery.
• Enterprise options with custom plans for larger delivery organisations.

Where Worklenz is stronger

• One system from project to invoice. Tasks, time tracking, the workload view and scheduler, project budgets and rate cards, the client portal and invoices all share the same data. No stitching a PM tool to a time tracker, a scheduler and a billing tool.
• Price and no seat minimum. Worklenz Business is $12 per active user per month ($10 billed yearly), and you pay only for active users.
• Open source you can own. Worklenz is AGPL-3.0. You can self-host the free Community edition on your own servers, keep client data in-house, and avoid lock-in. Rocketlane is closed, vendor-hosted software.
• Client portal with requests. Clients log in, raise requests with a status history, follow progress, and chat and comment with your team.
• Imports from Asana, Trello, Jira, ClickUp, Monday and CSV, plus iOS and Android apps.

Where Worklenz falls short

Honest gaps, so you can rule Worklenz in or out quickly:

• No timesheet approval workflow yet.
• No online card payments on invoices. You record payments manually.
• No CRM. Worklenz sits alongside the CRM you already use.
• A smaller integration ecosystem than older commercial PSAs. Today it covers Slack (Business), Google and Apple sign-in, and GitHub.

Switching from Rocketlane to Worklenz

1. Start a free trial of Business. It needs no credit card, and it unlocks the client portal, invoicing and project finance so you can test the whole loop.
2. Bring your projects over. Worklenz imports from CSV, so the usual route is to export your projects and tasks from Rocketlane as a spreadsheet (check Rocketlane’s export options) and import them. Rebuild your delivery process as project templates while you’re at it.
3. Set up rates and budgets. Add your organisation rate card, per-project member rates and project budgets so costs and billable value build up from the first time log.
4. Invite clients to the portal once a project is running, so requests and status questions move out of email.
5. Run both tools for one billing cycle, then compare the invoice totals before you switch off Rocketlane.

Moving a larger team? Book a demo and we’ll walk through the migration with you.

Which should you choose?

Choose Rocketlane if your work is mostly customer onboarding and implementation projects, you want Rocketlane’s onboarding-specific tooling and AI add-ons, and the per-user price fits.

Choose Worklenz if you’re an agency or service firm of 5 to 100 people that wants projects, time, resourcing, a client portal and invoicing in one system, at a lower per-user price, with the option to self-host.

See how other teams run on Worklenz: Imperius Agency, Longwapps, Nanosoft Fintech and WTV.

Frequently asked questions

Is Worklenz cheaper than Rocketlane?

Worklenz Business costs $12 per active user per month, or $10 billed yearly, with no seat minimum: $1,200 a year for 10 people on yearly billing. See the table above for the Rocketlane figures, and check both pricing pages for current prices.

Which Rocketlane plan includes invoicing?

Invoicing, resource planning, budgeting, rate cards and profitability start on Rocketlane Premium, $69 per user per month billed annually (Rocketlane pricing page, November 2026). In Worklenz they’re all on the Business plan.

Can I self-host Worklenz?

Yes. The Worklenz Community edition is open source under AGPL-3.0 and free to self-host with unlimited users. Self-hosted Business adds priority support, SSO, custom branding and backup and restore; contact sales for pricing.

Does Worklenz have a free trial?

Yes. Pro and Business both have a free trial, and you don’t need a credit card to start it.