Worklenz vs Teamleader: Which Is Better for Agencies in 2026?
Worklenz vs Teamleader is a comparison between a project management tool and a CRM-first platform bundling sales, invoicing, and project tracking. Teamleader’s pricing - billed in euros, per user, with a minimum seat count - reflects its positioning as a business management suite rather than a pure PM tool.
Quick Comparison: Worklenz vs Teamleader
| Feature | Worklenz | Teamleader |
|---|---|---|
| Pricing | Free (up to 3 projects); from $9.99/user/mo | From €25-40/user/mo (minimum 2 users) |
| Core focus | Project & task management | CRM + invoicing + project management |
| Open Source | ✅ Yes (AGPL-3.0) | ❌ No |
| Self-Hosting | ✅ Yes | ❌ Cloud-only |
| Time Tracking | ✅ Built-in, all tiers | ✅ Built-in |
| CRM & Invoicing | ❌ Not a feature | ✅ Built-in, core differentiator |
| Best For | Agencies wanting PM + resourcing | Agencies wanting CRM + invoicing + PM bundled |
Pricing Deep Dive
Teamleader’s per-user pricing runs €25-40/month (Good/Better/Best tiers), with a minimum of 2 users required - meaningfully more expensive than Worklenz’s entry tier, reflecting its broader CRM and invoicing scope. Annual billing saves up to 17%.
Worklenz pricing:
- Cloud: Free plan - unlimited users, up to 3 active projects; Pro Small Teams from $9.99/user/month, Business Small Teams $14.99/user/month
- Self-hosted: Community edition free (unlimited users); Business ($99/mo) and Enterprise ($499/mo)
Teamleader’s price reflects bundled CRM and invoicing - if you only need project management, Worklenz delivers that at a fraction of the cost.
Feature-by-Feature Breakdown
CRM, Sales & Invoicing
Teamleader’s core strength: CRM, quotations, invoicing, and sales pipeline management tied to project delivery - genuinely useful for agencies managing the full client lifecycle in one tool.
Worklenz doesn’t include CRM or invoicing; it focuses on project execution.
Winner: Teamleader, decisively, for agencies wanting sales-to-delivery-to-billing in one platform.
Resource Management
Teamleader’s resourcing capabilities are secondary to its CRM/invoicing focus.
Worklenz provides team-wide utilization views as a core, dedicated feature.
Winner: Worklenz.
Task & Project Management
Teamleader offers solid project tracking as part of its broader suite, though less specialized than dedicated PM tools.
Worklenz provides full project management - boards, lists, subtasks, Gantt views - as its primary focus.
Winner: Worklenz, for teams whose primary need is project coordination, not CRM.
Pricing for Small Teams
Teamleader’s €25-40/user/month with a 2-user minimum is a meaningful commitment for small agencies.
Worklenz’s free plan and $9.99/user/month Pro tier are dramatically more accessible.
Winner: Worklenz, for budget-conscious small teams.
Self-Hosting & Data Control
Teamleader is cloud-only.
Worklenz is open source (AGPL-3.0) and self-hostable for free.
Winner: Worklenz.
Who Should Choose Worklenz?
- Agencies wanting project management without CRM/invoicing overhead
- Budget-conscious small teams
- Teams wanting open-source self-hosting
Who Should Choose Teamleader?
- Agencies wanting CRM, sales, invoicing, and project management in one platform
- Teams managing the full client lifecycle from lead to invoice
- Teams with budget for €25-40/user/month
Frequently Asked Questions
Is Teamleader worth it without using its CRM?
Probably not - its core value is the CRM/invoicing/PM bundle. If you only need project management, a dedicated tool like Worklenz is more cost-effective.
Is Teamleader cheap for a small team?
Not particularly - it requires a minimum of 2 users at €25-40/user/month, considerably more than Worklenz’s free or entry-tier pricing.
Does Worklenz include CRM like Teamleader?
No - Worklenz focuses purely on project and task management, not CRM or invoicing.
Can I self-host Teamleader?
No - it’s cloud-only. Worklenz offers a free, open-source self-hosted Community edition.
Final Verdict
If your agency wants CRM, sales, invoicing, and project management consolidated into one platform, Teamleader is purpose-built for that, despite the higher price. If you want focused, affordable project management with resourcing included, Worklenz is the more cost-effective and accessible choice.