Worklenz vs Resource Guru: Which Is Better for Agencies in 2026?
Worklenz vs Resource Guru is a comparison between a full project management platform and a tool focused exclusively on resource scheduling. Resource Guru does one thing - visual, drag-and-drop scheduling of people and equipment - very well, but it has no task management, project boards, or deliverable tracking.
Quick Comparison: Worklenz vs Resource Guru
| Feature | Worklenz | Resource Guru |
|---|---|---|
| Core focus | Full project & task management + resourcing | Resource scheduling specifically |
| Pricing | Free (up to 3 projects); from $9.99/user/mo | Grasshopper $5/person/mo; Blackbelt $8; Master $12 |
| Task Boards/Kanban | ✅ Full project management | ❌ Not a feature |
| Time Tracking | ✅ Built-in | ❌ Not a core feature |
| Resource Scheduling | ✅ Built-in | ✅ Core strength |
| Open Source | ✅ Yes (AGPL-3.0) | ❌ No |
| Self-Hosting | ✅ Yes | ❌ Cloud-only |
| Best For | Agencies wanting PM + resourcing in one tool | Teams that just need a focused scheduling tool |
Pricing Deep Dive
Resource Guru’s pricing is genuinely affordable for pure scheduling: Grasshopper at $5/person/month, Blackbelt at $8, and Master at $12 (lower with annual billing). It’s priced per scheduled resource, including equipment and rooms, not just people - useful if you’re scheduling more than staff.
Worklenz pricing:
- Cloud: Free plan - unlimited users, up to 3 active projects; Pro Small Teams from $9.99/user/month, Business Small Teams $14.99/user/month
- Self-hosted: Community edition free (unlimited users); Business ($99/mo) and Enterprise ($499/mo)
Resource Guru is cheaper if scheduling is genuinely your only need, but most agencies also need task tracking and deliverable management - which would mean running Resource Guru alongside a separate PM tool, doubling your subscriptions.
Feature-by-Feature Breakdown
Resource Scheduling
Resource Guru is purpose-built for this: clean drag-and-drop scheduling, leave management, and the ability to schedule equipment and meeting rooms alongside people - a nice differentiator beyond pure staff scheduling.
Worklenz covers team utilization and workload visibility tied to project data, without dedicated equipment/room scheduling.
Winner: Resource Guru, for teams needing equipment/room scheduling specifically, or wanting the most polished pure-scheduling UI.
Task & Project Management
Resource Guru has no task boards, project structure, or deliverable tracking at all - it only schedules time blocks against projects as labels.
Worklenz provides full project management: boards, lists, subtasks, and milestones.
Winner: Worklenz, decisively - this is a complete gap in Resource Guru.
Time Tracking
Resource Guru doesn’t track actual time worked - it schedules planned availability, not logged hours.
Worklenz includes task-level time tracking across every tier.
Winner: Worklenz.
Self-Hosting & Data Control
Resource Guru is cloud-only.
Worklenz is open source (AGPL-3.0) and self-hostable for free.
Winner: Worklenz.
Who Should Choose Worklenz?
- Agencies wanting project management and resourcing in one subscription
- Teams that need task tracking, not just scheduling
- Teams wanting time tracking included
Who Should Choose Resource Guru?
- Teams that already have a PM tool and just need dedicated, affordable scheduling
- Organizations scheduling equipment or rooms alongside people
- Teams whose only pain point is visual capacity scheduling
Frequently Asked Questions
Does Resource Guru include task management?
No - it only schedules time blocks against projects as labels, with no task boards, subtasks, or deliverable tracking.
Can Worklenz schedule equipment and rooms like Resource Guru?
Worklenz’s resourcing focuses on people/team utilization rather than equipment or room booking, which is a specific Resource Guru strength.
Is Resource Guru cheaper than Worklenz?
For pure scheduling, yes - but you’d likely need a second tool for task management, which Worklenz includes natively.
Can I self-host Resource Guru?
No - it’s cloud-only. Worklenz offers a free, open-source self-hosted Community edition.
Final Verdict
If you specifically need to schedule equipment, rooms, and people with no task management requirement, Resource Guru is an affordable, focused tool for that. If you want resourcing built into the same platform where you manage tasks and projects - without running two subscriptions - Worklenz covers both.