Worklenz vs HubSpot Tasks: Which Is Better for Teams in 2026?
Worklenz vs HubSpot Tasks is worth clarifying upfront: HubSpot Tasks is a feature within HubSpot CRM for sales-related to-dos, not a standalone project management tool. It’s genuinely free with HubSpot’s free CRM tier, but scoped to sales activity tracking.
Quick Comparison: Worklenz vs HubSpot Tasks
| Feature | Worklenz | HubSpot Tasks |
|---|---|---|
| Core purpose | Standalone project management | Sales task tracking within HubSpot CRM |
| Pricing | Free (up to 3 projects); from $9.99/user/mo | Free with HubSpot free CRM (2 seats); paid Hubs from $20/seat/mo |
| Open Source | ✅ Yes (AGPL-3.0) | ❌ No |
| Self-Hosting | ✅ Yes | ❌ Cloud-only |
| Task Boards/Kanban | ✅ Full project management | ❌ Not a project management feature |
| Resource Management | ✅ Built-in | ❌ Not a feature |
| Best For | Teams managing actual projects | Sales teams tracking CRM-related to-dos |
Pricing Deep Dive
HubSpot Tasks is included free with HubSpot’s free CRM (unlimited users, up to 1 million contacts, though the free tier caps at 2 seats for some features). Paid Sales Hub plans starting at $20/seat/month add repeating tasks and task queues - but you’re paying for CRM features, not project management.
Worklenz pricing:
- Cloud: Free plan - unlimited users, up to 3 active projects; Pro Small Teams from $9.99/user/month, Business Small Teams $14.99/user/month
- Self-hosted: Community edition free (unlimited users); Business ($99/mo) and Enterprise ($499/mo)
If you don’t need HubSpot’s CRM, Worklenz’s dedicated project management is a more direct fit at comparable or lower cost.
Feature-by-Feature Breakdown
Task Tracking Scope
HubSpot Tasks covers simple to-do tracking tied to CRM records - contacts, deals, companies - useful for sales activity follow-up, not project coordination.
Worklenz provides full project management: boards, lists, subtasks, milestones, Gantt views, built for managing actual project work.
Winner: Worklenz, decisively, for anything beyond simple sales activity tracking.
CRM Integration
HubSpot Tasks’ integration with CRM records is genuinely useful if your work is sales-activity-centric and you’re already using HubSpot.
Worklenz doesn’t include CRM functionality.
Winner: HubSpot Tasks, narrowly, for sales teams needing tasks tied directly to CRM records.
Cost Efficiency for Project Management
HubSpot Tasks is free at the basic level, but advanced task features require paid Sales Hub tiers starting at $20/seat/month - aimed at CRM functionality, not project management depth.
Worklenz is purpose-built and affordable for project management specifically, starting free with more relevant features.
Winner: Worklenz, for any team not already invested in HubSpot CRM.
Resource Management
HubSpot Tasks has no resourcing or workload features.
Worklenz includes team utilization views as a core feature.
Winner: Worklenz.
Who Should Choose Worklenz?
- Teams managing actual projects, not just sales follow-ups
- Teams not already invested in HubSpot CRM
- Teams wanting resourcing and time tracking included
Who Should Choose HubSpot Tasks?
- Sales teams already using HubSpot CRM who need simple activity tracking
- Organizations where tasks need to be tied directly to CRM records (contacts, deals)
- Teams where HubSpot is already the system of record
Frequently Asked Questions
Is HubSpot Tasks free?
Yes - it’s included in HubSpot’s free CRM tier, though advanced task features (repeating tasks, queues) require paid Sales Hub plans starting at $20/seat/month.
Is HubSpot Tasks good for managing projects?
Not really - it’s designed for simple sales activity tracking tied to CRM records, not structured project management with boards, milestones, or Gantt views.
Can I use HubSpot Tasks without the CRM?
No - it’s a feature within HubSpot CRM, not a standalone product.
Can I self-host HubSpot Tasks?
No - it’s cloud-only and tied to HubSpot CRM. Worklenz offers a free, open-source self-hosted Community edition.
Final Verdict
If you’re already running HubSpot CRM and need simple activity tracking tied to sales records, HubSpot Tasks works fine for that narrow purpose at no extra cost. If you need actual project management - boards, milestones, resourcing, Gantt views - Worklenz is purpose-built for that.