Worklenz vs Any.do: Which Is Better for Teams in 2026?
Worklenz vs Any.do comes up because Any.do has expanded from a personal to-do app into a broader Workspace product with Kanban, timeline, and AI features. It’s a reasonable lightweight team tool, but Worklenz offers deeper project management, time tracking, and resourcing built specifically for coordinating team work.
Quick Comparison: Worklenz vs Any.do
| Feature | Worklenz | Any.do |
|---|---|---|
| Built for | Teams and agencies | Individuals, with team Workspace add-on |
| Pricing | Free (up to 3 projects); from $9.99/user/mo | Free; Premium ~$2.99/mo; Workspace (team) pricing varies |
| Open Source | ✅ Yes (AGPL-3.0) | ❌ No |
| Self-Hosting | ✅ Yes | ❌ No |
| Time Tracking | ✅ Built-in | ❌ Not available |
| Resource Management | ✅ Built-in | ❌ Not available |
| AI Task Assistant | ❌ Not a focus | ✅ Built-in (auto-prioritize, drafting) |
| Best For | Teams managing shared project work | Individuals and very small teams wanting AI-assisted task lists |
Pricing Deep Dive
Any.do’s Premium tier is cheap at roughly $2.99/month (annual) for individual features like recurring tasks and color tags. Its Workspace/Teams tier - aimed at professional collaboration with unlimited members and boards - is priced separately and scales with team needs, but the product’s core strength remains personal task management with collaborative features layered on top.
Worklenz pricing:
- Cloud: Free plan - unlimited users, up to 3 active projects; Pro Small Teams from $9.99/user/month, Business Small Teams $14.99/user/month
- Self-hosted: Community edition free (unlimited users); Business ($99/mo) and Enterprise ($499/mo)
Any.do’s individual pricing is lower, but it has no time tracking or resourcing at any tier - features that are core to Worklenz from the start.
Feature-by-Feature Breakdown
Task Management
Any.do offers a clean task/list interface with calendar integration, plus newer Kanban and timeline views in its Workspace product, and a built-in AI assistant that can auto-prioritize workloads or draft updates.
Worklenz is built around shared project boards with subtasks, labels, and assignees specifically for team coordination.
Winner: Depends on use case - Any.do for personal task management with AI assistance, Worklenz for structured team project coordination.
AI Features
Any.do’s AI assistant - auto-prioritizing tasks, drafting updates, generating templates - is a genuine differentiator for personal productivity.
Worklenz doesn’t currently include AI task assistance.
Winner: Any.do, for AI-assisted personal task management.
Time Tracking & Resourcing
Any.do has no time tracking or resource management features at any tier.
Worklenz includes both as core features.
Winner: Worklenz, by default - this is a real feature gap in Any.do.
Team Collaboration Depth
Any.do’s Workspace tier supports unlimited members and boards, but it’s an extension of a personal task app rather than a tool built ground-up for team project coordination.
Worklenz is purpose-built for team collaboration: project-level analytics, team utilization, and structured assignment workflows.
Winner: Worklenz, for teams needing real project coordination beyond shared lists.
Self-Hosting & Data Control
Any.do is cloud-only.
Worklenz is open source (AGPL-3.0) with a free, self-hostable Community edition.
Winner: Worklenz.
Who Should Choose Worklenz?
- Teams and agencies coordinating shared project work
- Teams that bill hourly and need built-in time tracking
- Teams needing resource/workload visibility
Who Should Choose Any.do?
- Individuals wanting an AI-assisted personal task manager
- Very small teams needing simple shared lists without time tracking or resourcing
- Users who value Plan My Day and AI auto-prioritization features
Frequently Asked Questions
Can Any.do’s Workspace replace a project management tool?
For simple shared task lists, it can work for small teams. Once you need time tracking, resourcing, or detailed project analytics, Any.do’s feature set doesn’t cover it.
Does Worklenz have AI features like Any.do?
Not currently - Worklenz focuses on structured project and task management rather than AI-assisted personal prioritization, which is specifically Any.do’s strength.
Is Any.do cheaper than Worklenz?
For individual use, yes - Any.do Premium is around $2.99/month. But it lacks time tracking and resourcing, which are included in Worklenz from the free tier up.
Is Worklenz free for unlimited users?
Yes - the free cloud plan supports unlimited users, capped at 3 active projects.
Final Verdict
If you want an AI-assisted personal task manager with light team sharing, Any.do is a solid, affordable choice. If you need to coordinate a team on shared projects with time tracking, deadlines, and resourcing - Worklenz is built specifically for that job, which Any.do’s personal-productivity roots don’t fully cover.