Worklenz Features: Task Management, Time Tracking, Analytics & Resource Management for Teams

BUILT FOR AGENCIES

Stop guessing.
Start growing your agency

See which projects make money, who's available for new work,
and where every billable hour goes. Everything agencies need to thrive, free forever.

Profitability analysis dashboard comparing estimated vs actual project costs

Track profitability

Manage projects and track profitability in one place

Track time with one click and see exactly which projects are profitable, all in real-time. Launch faster with templates that actually save you hours

Custom project workflows
One-click time tracking
Budget vs Actual monitoring
Task management & dependencies
Profitability alerts

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Team and client management interface with contact details and roles

Team & client management

Balance your team and keep clients informed effortlessly

Balance workloads across your team and assign projects smarter. Clients get portal access to see progress anytime, so you can skip the endless status updates.

Resource allocation
Team capacity planning
Workload visualization
Client portal access
Utilization tracking

Optimize Your Team

Everything you need to
manage your organization

Worklenz comes with cutting-edge innovative features just to make sure that your project process smoothly

Time Tracking

Track every billable hour with one click or quick manual entry - no forgotten time means no lost revenue. See exactly where hours go and make sure nothing slips through.

Financial Insights

Know exactly which clients are profitable before projects wrap. Monitor burn rate and actual vs. estimated costs on one dashboard, so you're deciding with data instead of gut feelings.

Resource Planning

Stop guessing who's available for new work. See your team's full capacity on one screen, then assign based on skills and bandwidth to keep everyone productive without the overwhelm.

Reporting & Dashboard

One dashboard shows current progress, results so far, and what's coming - so you stay ahead of issues.

Complete agency operations in one platform

Resource scheduler

Your team's calendar, crystal clear. Plan weeks ahead without the guesswork.

Invoice & billing

Billing made simple. Generate, send, and track invoices without the chaos.

File management

Keep files where your team finds them. No more inbox archaeology required.

Templates

Start from success, not scratch. Use ready templates or build your own.

Phases

Give projects a roadmap. Everyone sees what's done and what's coming.

Daily digest

Helpful updates sent when you want them. No spam, just good stuff.

Frequently Asked Questions

Common questions about Worklenz features and how they work

Does Worklenz include time tracking and invoicing?

Yes. Time tracking is built into Worklenz — start/stop timers on tasks, log time manually, and view time reports per project or team member. Invoice and billing generation is also a native feature, letting you create and track invoices directly from tracked time and project data.

Can I manage multiple client projects in Worklenz?

Yes. Worklenz is designed for teams managing multiple simultaneous client projects. The dashboard gives cross-project visibility into tasks, time, and team utilisation. The free plan supports up to 3 active projects; paid plans support unlimited projects.

Does Worklenz have resource management and capacity planning?

Yes. The team utilisation view and resource scheduler show workload across all active projects in real time — who is at full capacity, who has availability, and where bottlenecks are forming. The resource scheduler lets managers plan assignments weeks ahead.

What task views does Worklenz support?

Worklenz supports board (Kanban), list, timeline (Gantt-style), and calendar views. Custom task statuses, priorities, labels, subtasks, and dependencies are available across all views. Project and task templates help standardise repeatable workflows.

Does Worklenz have a client portal?

Yes. The client portal gives clients a real-time view of their project status, tasks, and milestones — completely separate from your internal workspace. Clients can track progress and communicate without seeing internal discussions, other clients' data, or sensitive team information.

Is Worklenz open source and can it be self-hosted?

Yes. Worklenz is open source under the AGPL-3.0 licence and can be self-hosted using Docker on your own infrastructure. The self-hosted Community edition is free with unlimited users. This is popular with agencies handling confidential client data under NDAs, GDPR requirements, or strict data governance policies.

🚀 Coming Soon

Worklenz Features: Task Management, Time Tracking, Analytics & Resource Management for Teams

Stop guessing.
Start growing your agency

Manage projects and track profitability in one place

Balance your team and keep clients informed effortlessly