How to Save Cost by Using Open Source Task Management Tools?

#Open-Source#PM Tools
Feature image

Unlocking cost savings with task management tools …

As more and more organizations strive to thrive in today’s business environment, it has become imperative for them to find sustainable strategies that would enable them to work more efficiently, as well as save on costs. One emerging trend that can be of great help is using open source task management tools. These tools not only come with huge cost benefits but also bring in flexibility, capacity to scale up services, and personalized models according to the organizational requirements. Now let us take a closer look at how the open source task management tools can help your enterprise.

Why Enterprises Use Open Source Software?

Let’s go through the reasons why enterprises actively use open source projects

High-Quality Source Code

Van Haren further explains that Enterprise Open Source Software solutions are developed with a better-quality source code, which means that these solutions are more reliable, stable, and capable of performing better than others. Current operating systems such as Linux and other application software acquired from commercial sources have proven to benefit from open source software in that worldwide communities develop them for the sake of being developed more and more as well as growing innovations.


As we know, there has been an increase in the number of threats to business information in the recent past, and thus the need to protect business data in the modern world. It is an important fact that the open source code is seen by many eyes and therefore, security weaknesses do not go long unnoticed and are dealt with swiftly2. It also helps increase security by minimizing opportunities for a break, vulnerable points, or an attack.

Flexibility and Agility

Speed and business agility are of particular concern regarding enterprise IT. Specifically, the author points out that using open source software enables organizations to respond effectively to such new necessities, as well as to the fluctuations of the market in general3. The flexible organizational structure is considered advantageous because it enables it to remain relevant.


This is one of the most important reasons of why an organization or a firm must opt for Opensource since Freedom is the key to its advantage. One potential benefit that organizations may derive from adopting open-source software is that they can adapt, tailor, and build upon OS solutions without being constricted by proprietary suppliers or licenses 3. This freedom empowers innovation. Cost-Effectiveness: This is because open source solutions are less expensive for vendors to produce than proprietary ones. Companies do not have to pay through their nose yet they will be able to perform similar operations to their computers.

Higher Quality Software

A critical consideration with many open source projects is that due to the collaborative and distributed development model, the outputs are often of a higher quality than the equivalent proprietary software. Reviewability Many eyes review the code, it has better reliability and fewer defects to be expected.

In summary, open source software provides a win-win scenario: Enterprises contribute to the community while reaping the benefits of collaboration, customization, and innovation.

Advantages of Using Open Source Task Management Tools

1. Flexibility and Agility

Open source tools are flexible to an almost unbeatable degree. These solutions may be built, bought, or assembled from scratch and do not lock any enterprise into proprietary licenses or vendor lock-ins. Invariably associated with the positive use of agile development methodologies. This enables teams to work efficiently, to produce, and also to go through various cycles frequently, hence being able to change based on the various requirements.

2. Cost Savings

Possibly, the most influential chief benefit is cost-effective. Here’s why:

3. Community Support

In the case of the development of open source software, the foundation is laid on the contributions of the community. Benefits include:

1. Worklenz


Worklenz is a powerful open-source project management tool designed to enhance efficiency within organizations. It provides a comprehensive solution for managing projects, tasks, and collaboration within teams. Here are some key features of Worklenz:

Task Management

Time Utilization & Tracking

Resource Allocation

Analytics & Decision-Making

2. OpenProject


OpenProject is a robust project management system that offers features like task tracking, Gantt charts, collaboration tools, and time tracking. It’s suitable for both small teams and large enterprises.

3. Nozbe


Nozbe focuses on simplicity and ease of use. It allows users to create tasks, set deadlines, and collaborate with team members. Its straightforward interface makes it a great choice for those who prefer minimalistic task management tools.

4. Toodledo


Toodledo provides task tracking, organization, and customizable features. Users can categorize tasks, set priorities, and create custom lists. It’s suitable for personal use or small teams.

5. Podio


Podio is more than just a task management tool; it’s a customizable collaboration platform. Enterprises can create their workspaces, integrate apps, and manage tasks, projects, and communication in one place.

6. Asana


Asana is well-known for its project management capabilities. It offers task assignments, due dates, project views, and integrations. While there’s a paid version, the free version is feature-rich and suitable for many organizations.

7. Trello


Trello uses a visual task board approach, where tasks are represented as cards on boards. It’s intuitive, flexible, and great for visual thinkers. Teams can organize tasks, assign members, and track progress easily.

Remember that each tool has its unique features and strengths, so enterprises should evaluate their specific requirements before choosing the most suitable open source task management solution.

How can an enterprise save costs with open source task management tools - Example

Let’s explore in detail with some examples of how enterprises can successfully save costs by adopting open source task management tools:

TechCo’s Open Source Transformation

TechCo: A mid-sized startup software development company with 200 employees.

Challenge: TechCo faced challenges in managing projects efficiently, tracking tasks, saving costs, and ensuring collaboration across teams.

Goal: Improve project management, streamline workflows, and reduce costs.

Solution: They switched to an open source project management platform. The transition was smooth, and the team appreciated the flexibility and customization options.

Cost Reductions:

Saved approximately $10,000 annually by eliminating licensing fees.

The particular project management software’s active community provided support, reducing the need for external consultants.

As the agency grew, it didn’t incur additional costs for adding more users.

The intuitive interface reduced the need for extensive training sessions.

The team’s efficiency improved, resulting in faster project completion.

Visual boards allowed developers to track tasks easily, reducing communication overhead.

Integrated seamlessly with their existing tools (e.g., GitHub), avoiding additional costs.

By centralizing task management, they reduced costs associated with multiple tools.

Cross-functional teams collaborated seamlessly, leading to faster project delivery.

Remember that this example highlights not only cost savings but also improved productivity, collaboration, and overall efficiency. Enterprises can achieve substantial benefits by strategically adopting open source project management software tailored to their specific needs.


Open source task management tools have numerous benefits that any enterprise should consider when selecting collaboration software. First, they offer great cost efficiencies that emanate from the exclusion of licensing costs. Such funds can be redirected to other needy areas within the organization. Second, applications based on open source have many advantages such as customization and flexibility. It makes sense because enterprises can adapt the tools to be used according to their business processes and practices. Third, security and transparency are valued in many open source projects providing opportunities to conduct audits and fix the vulnerabilities more quickly. Fourth, active communities support, update, and enhance, making the adoption easier and maintaining delivering consistent support. Last but not least, affirming the open-source approach furthers innovation as many companies can engage and contribute to the development of these tools.

Take advantage of open source task management tools! Explore the vast ecosystem, contribute, and leverage these powerful solutions to enhance project management, streamline workflows, and achieve cost efficiency.

← Back to Blog